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.To use existing text, select the text or its text box.Otherwise, just position theinsertion point where you want the hyperlink.2.Choose Insert Hyperlink or press Ctrl+K.The Insert Hyperlink dialog box opens.3.In the Text to Display field, type or edit the hyperlink text.This text is what willappear underlined on the slide.Any text you ve selected will appear in this field bydefault; changing text here changes it on your slide as well.4.From the Insert Hyperlink dialog box, click the Existing File or Web Page button. Chapter 21 &' Designing User-Interactive PowerPoint Presentations 5075.If you know the exact Web or FTP address that you want to link to, type it in theAddress box.Then click OK.Otherwise, go to Step 6.6.Click Browsed Pages to display a list of pages you have visited recently (includingpages from PowerPoint s Help system).See Figure 21-10.Figure 21-10: You can select recently viewed or recently linked files from the list, or clickBrowse the Web to open a Web browser from which to find the desired page.7.If the address you want appears as a result of Step 6, click it and click OK.Other-wise, go on to Step 8.8.Click the Browse the Web button to browse for the page you want.Internet Ex-plorer (or your default Web browser) opens.Note If the Dial-Up Connection dialog box appears prompting you to connect to the Internet, enteryour username and password, if needed, and then click Connect.9.In Internet Explorer, navigate to the page that you want to hyperlink to.You canuse your Favorites list or look up the page with a search site such as the one foundat www.google.com.10.When you have arrived at the page you want, copy the URL from the address bar inyour browser, and then jump back to PowerPoint by clicking its button on yourWindows task bar.Paste the URL in the Address box of the PowerPoint dialog boxusing Ctrl+V.11.Click OK to create the link. 508 Part III &' Beyond Mastery: Initiative within OfficeCreating a link to a new documentPerhaps you want the audience to be able to create a new document by clicking ahyperlink.For example, perhaps you would like them to be able to provide informationabout their experience with your Customer Service department.One way to do this is tolet them create a new document using a program that they have on their system, such as aword processor.CautionBe careful to set up a new document hyperlink to create a new document using a program thatyou are sure your audience members will have access to.To create a link to a new document, follow these steps:1.To use existing text, select the text or its text box.Otherwise, just position theinsertion point where you want the hyperlink.2.Choose Insert Hyperlink or press Ctrl+K.The Insert Hyperlink dialog box opens.3.In the Text to Display field, type or edit the hyperlink text.This text is what willappear underlined on the slide.4.From the Insert Hyperlink dialog box, click Create New Document.The dialog boxcontrols change, as shown in Figure 21-11.Figure 21-11: PowerPoint prompts you to enter the new document name and location.5.Enter the name of the new document that you want to create.The type of documentcreated depends on the extension you include.For example, to create a Worddocument, use the.DOC extension.See Table 21-3 for other extensions.If you provide this presentation to multiple users, each one will use the same file name for theCautionnew document.This can be a problem because one file may overwrite another.It might beeasier and less trouble-free to collect information from multiple users using an E-Mail Addresshyperlink (discussed later in this chapter). Chapter 21 &' Designing User-Interactive PowerPoint Presentations 5096.If the path where it should be stored is not correct in the Full Path area, click theChange button.Navigate to the desired location, and click OK to return.7.Click the Edit the New Document Later option.8.Click OK.The most important part about adding a link to create a new file is to make sure that you usean extension that corresponds to a program that users have on the PCs where they will beviewing the presentation.When a program is installed, it registers its extension (the three-character code after the period in a file s name) in the Windows Registry, so that any datafiles with that extension are associated with that program.For example, when you installMicrosoft Word, it registers the extension.DOC for itself, and PowerPoint registers.PPT forits own use.Table 21-3 lists some of the more common file types and their registeredextensions on most PCs.Also make sure that the location you specify for the Full Path willalways be accessible whenever the presentation is run.Table 21-3Commonly Used Extensions for Popular ProgramsExtension Associated ProgramDOC Microsoft Word, or WordPad if Word is not installed.Use for docu-ments if you are not sure whether your audience has Word, but youare sure they at least have Windows 95.WRI Write, the predecessor to WordPad.WordPad and Word also openthese if Write is not installed.Safest to use for documents if you donot know which version of Windows your audience will be using.TXT Notepad, a plain text editor.Creates text files without any formatting.Not my first choice for documents unless you specifically need themto be without formatting.WPD WordPerfect, a competitor to Word.BMP Microsoft Paint (which comes free with Windows), or some othermore sophisticated graphics program if one is installed.MDB Microsoft Access, a database program.MPP Microsoft Project, a project management program.PPT Microsoft PowerPoint (you know what that is!).XLS Microsoft Excel, a spreadsheet program.Creating a link to an e-mail addressYou can also create a link that opens the user s e-mail program and addresses an e-mail toa certain recipient.For example, perhaps you would like the user to e-mail feedback toyou about how he liked your presentation or send you requests for more information aboutyour product. 510 Part III &' Beyond Mastery: Initiative within OfficeFor an e-mail hyperlink to work, the person viewing the presentation must have an e-mail appli-Cautioncation installed on his or her PC and at least one e-mail account configured for sending e-mail.This isn t always a given, but it s probably more likely than betting that they have a certainapplication installed (as in the preceding section).To create an e-mail hyperlink, follow these steps:1.To use existing text, select the text or its text box.Otherwise, just position theinsertion point where you want the hyperlink.2.Choose Insert Hyperlink or press Ctrl+K.The Insert Hyperlink dialog box opens.3.In the Text to Display field, type or edit the hyperlink text.This text is what willappear underlined on the slide.4.From the Insert Hyperlink dialog box, click the E-mail Address button [ Pobierz całość w formacie PDF ]